> For the complete documentation index, see [llms.txt](https://docs.ricotta.team/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ricotta.team/ricotta-birthday-bot-on-slack-1/how-to-import-birthdays-via-excel.md).

# How to import birthdays via Excel

#### 1. Go to the Ricotta app Home tab

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/0477ae75-ff28-44f1-81a7-82eab9d4b6f7/ca9fbe2e-f923-46db-a962-c1894b8409ea.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.5000&#x26;fp-y=0.5000&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8" alt=""><figcaption></figcaption></figure>

#### 2. Click on Import via Excel

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/fb1e38ae-4151-4ab8-8d62-cfb1877f92b3/be4d0947-5a68-4ef0-9ae4-c869be9cd943.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.3335&#x26;fp-y=0.5313&#x26;fp-z=2.4843&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8&#x26;mark-x=447&#x26;mark-y=344&#x26;m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0zMDYmaD04NSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw" alt=""><figcaption></figcaption></figure>

#### 3. Click on Download Template

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/9aea1839-a5d1-4c37-84e4-aa293911c4e7/e6ce2c5e-b216-4387-9a22-47d68fef3247.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.5026&#x26;fp-y=0.5082&#x26;fp-z=2.2005&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8&#x26;mark-x=183&#x26;mark-y=290&#x26;m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz00MDgmaD02MiZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw" alt=""><figcaption></figcaption></figure>

#### 4. Next, fill out the user-wise birthdays and work anniversaries as per the format

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/67037ed3-7215-414d-926d-4bb5ae5b59d1/4ea1e4b5-82a8-4081-bb57-20cb5d969b45.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.2737&#x26;fp-y=0.2579&#x26;fp-z=2.0000&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8" alt=""><figcaption></figcaption></figure>

#### 5. Once the Excel sheet is filled out, click on Upload File

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/7a24f12d-755d-4884-8bb3-0789d8ce56f2/8d2b54b1-6316-4e01-b335-a46847e050d4.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.4971&#x26;fp-y=0.5428&#x26;fp-z=2.6017&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8&#x26;mark-x=124&#x26;mark-y=345&#x26;m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0yNjMmaD04OSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw" alt=""><figcaption></figcaption></figure>

#### 6. Click on Upload File

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/c7c9e9bb-4e1f-4631-8ae6-22e712a64d53/ae23aae4-52de-4d34-9a79-8658e2e1af28.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.5112&#x26;fp-y=0.5701&#x26;fp-z=2.5930&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8&#x26;mark-x=433&#x26;mark-y=472&#x26;m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz0yNjcmaD04OSZmaXQ9Y3JvcCZjb3JuZXItcmFkaXVzPTEw" alt=""><figcaption></figcaption></figure>

#### 7. Once your file is uploaded, click on submit

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/bff0a386-34f0-44a3-865f-05ceca76d3db/1145481e-e880-4267-83ee-6a75d03d04f9.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.5003&#x26;fp-y=0.5005&#x26;fp-z=1.3174&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8&#x26;mark-x=329&#x26;mark-y=122&#x26;m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz01NDImaD01MjgmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D" alt=""><figcaption></figcaption></figure>

#### 8. The bot will read the file, and the dates will be imported without any errors.

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/cb217d94-277a-475e-86e4-896c26d00e6e/77e25997-7800-4e5f-811a-eef5a4e931b3.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.5003&#x26;fp-y=0.5000&#x26;fp-z=1.5561&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8&#x26;mark-x=280&#x26;mark-y=211&#x26;m64=aHR0cHM6Ly9pbWFnZXMudGFuZ28udXMvc3RhdGljL2JsYW5rLnBuZz9tYXNrPWNvcm5lcnMmYm9yZGVyPTQlMkNGRjc0NDImdz02NDAmaD0zNTEmZml0PWNyb3AmY29ybmVyLXJhZGl1cz0xMA%3D%3D" alt=""><figcaption></figcaption></figure>

#### 9. If there is an error with your dates, the bot will point out the exact error with the row number. Please fix the errors and reupload the file.

<figure><img src="https://images.tango.us/workflows/19af1baf-c25c-4cc4-8365-e7054122e431/steps/85e16494-5160-45a8-b4d7-f312c93f0f33/65a4fc96-fab3-4c0e-885c-2dd5c17a33bd.png?fm=png&#x26;crop=focalpoint&#x26;fit=crop&#x26;fp-x=0.5000&#x26;fp-y=0.5000&#x26;w=1200&#x26;border=2%2CF4F2F7&#x26;border-radius=8%2C8%2C8%2C8&#x26;border-radius-inner=8%2C8%2C8%2C8" alt=""><figcaption></figcaption></figure>

***